Town Hall

Park and Town Hall Facility Rental

Town Hall Community Room Fees.

The Town shall levy fees for the rental of the Town Hall facilities for activities including, but not limited to meetings, luncheons, dinners, receptions, and specialty activities (card games, board games, etc.) for both commercial and noncommercial use.

The amount of the rental fee will be assessed, as follows:

Facility Rental $400.00 for a 5 hour time period plus an additional charge of $100.00 per hour or portion there of.

For training sessions, seminars or other meetings primarily attended by elected and/or appointed government officials there will be no fee charged or deposit required, unless a registration fee is charged for the event.  In that event, a facility use fee of twenty-five ($25.00) dollars will be charged.

There will be no use fee charged for use by residents of the Town, however, a fifty ($50.00) dollars refundable cleaning deposit will be required to be used to cover Town expenses if the premises are not left clean and free of trash or debris after the event.

Non-profit organizations will be charged fifty ($50.00) dollars together with a refundable security deposit of fifty ($50.00) dollars unless a waiver is granted  by the Town Manager/Clerk.

Additionally, user will be required to pay twenty-five ($25.00) dollars per hour, per Town employee who is required to work other than normal hours of operation (8:30 a.m. to 4:30 p.m., Monday through Friday) and holidays.

Except as otherwise provided herein, a cleaning and security deposit will be required in the amount of two hundred ($200.00) dollars per event, whether or not concessions will be served and is refundable within five (5) business days after the event unless the Town is required to clean or repair the facilities or any Town property based upon factors deemed relevant by the Town Staff.

Group Activity Reservations

All applicants desiring to obtain a permit for the exclusive use of any portion of a park, will be required to pay a non-refundable permit fee of: (i) if the park is to remain open to the public during the event, $50.00 (per four (4) hour time block); or (ii) if the park is to be closed to the public during the use of the park, $100.00 (per four (4) hour time block).

Forms, Agreements, and Fee Schedule

Please contact Linda Barringer, Deputy Clerk at linda@CncoBayou.com or call 850.833.3405 for the Park and Facility Fee Schedule.

The Application for Commercial Activity or Group Recreational Permit in a Town Park or Facility can be sent to you via email or fax.  Please email linda@CincoBayou.com or call 850.833.3405, fax: 850.833.4160.

The Town Hall Use Agreement can be sent to you via email or contact  Linda Barringer at 850.833.3405.

All forms must be submitted for approval either in person at the Town Hall or via e-mail to the Town Manager or Deputy Clerk.

• Permit/Reservation of Waiver of Fees

•  Pursuant to Resolution 13-06 the Town shall establish an application for postponement, abatement, or deletions of recreational and park facilities fees
• Applicant must meet all of the following criteria:
• 1.    The applicant must be a Cinco Bayou-based Organization;3.    The organization must be able to demonstrate an inability to pay for the facility;
• 2.    The organization should be predominately educational or charity-centered;
• Procedure:1.    An organization seeking a waiver of fees must submit the following information to the Town Manager/Clerk at least two weeks prior to the event.   b.   The applicant must be able to provide the Town, IRS documentation indicating that it is a non-profit group;   d.    The part or portion thereof for which such exemption is requested;   f.   Any other information the Town Manager/Clerk shall request in consideration of the application for fee waiver.
•    e.   An estimate of the anticipated attendance;
•    c.   The specific days and hours for which the exemption is requested;
•    a.    The name and address of the contact person representing the corporation, organization, or association sponsoring the activity, if any;
• The Town Manager/Clerk has the authority to approve or deny the waiver on a case by case basis